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Accounts payable automation
== AP Automation ==
Accounts payable automation or AP automation is a term used to describe the ongoing effort of many companies to streamline the business process of their accounts payable departments. The accounts payable department's main responsibility is to process and review transactions between the company and its suppliers. In other words, it is the accounts payable department's job to make sure all outstanding invoices from their suppliers are approved, processed, and paid. Processing an invoice includes recording important data from the invoice and inputting it into the company’s financial, or bookkeeping, system. After this is accomplished, the invoices must go through the company’s respective business process in order to be paid.〔Accounting Tools. (2013). Accounts Payable Controls. Retrieved from accountingtools: http://www.accountingtools.com/accounts-payable-controls〕
This process is straightforward but can become very cumbersome, especially if the company has a very large number of invoices. This problem is compounded when invoices that require processing are on paper. This can lead to lost invoices, human error during data entry, and invoice duplicates. These and other problems lead to a high cost per invoice metric. The goal of automating the accounts payable department is to streamline this invoicing process, eliminate potential human error, and lower the cost per invoice〔The Aberdeen Group: Scott Pezza, w. j. (2010, October). The E-payables Solution Selection Report: A Buyer's Guide to Accounts Payable optimization, page 4. Retrieved from www.adp.com: http://www.adp.com/p2p/pdf/White_Papers/Aberdeen_ePayables_Solution.pdf〕
Some of the most common AP automation solutions include E-invoicing, scanning and workflow, online tracking, reporting capabilities, electronic invoice user interfaces, supplier networks, payment services and spend analytics for all invoices.〔Aberdeen Group: Scott Pezza, W. j. (2010, October). The E-payables Solution Selection Report: a buyer's Guide to Accounts payable Optimization, pg. 8. Retrieved from ADP: http://www.adp.com/p2p/pdf/White_Papers/Aberdeen_ePayables_Solution.pdf〕
Electronic Invoicing can be a very useful tool for the AP department. Electronic invoicing allows vendors to submit invoices over the internet and have those invoices automatically routed and processed. Because invoice arrival and presentation is almost immediate invoices are paid sooner; therefore, the amount of time and money it takes to process these invoices is greatly reduced. (financial Operations networks, 2008) These solutions usually involve a third party company that provides and supports an application which allows a supplier to submit an electronic invoice to their customer for immediate routing, approval, and payment. These applications are tied to databases which archive transaction information between trading partners. (US Bank, Scott Hesse, 2010) The invoices may be submitted in a number of ways, including EDI, CSV, or XML uploads. PDF files, or online invoice templates. Because E-invoicing includes so many different technologies and entry options, it is used as an umbrella term to describe any method by which an invoice is electronically presented to a customer for payment.〔tieto. (2009). The future of e-invoicing, Pg. 5. Retrieved from digitdoc: http://www.digitdoc.hu/downloads/e_invoicing.pdf〕
抄文引用元・出典: フリー百科事典『 ウィキペディア（Wikipedia）』
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